For Princess Party Companies
Princess party business software for character entertainment companies
Manage your cast of costumed performers, assign the right character to every booking, and keep parents' invoices and party details organized. Built specifically as a character entertainment CRM, not adapted from generic sales software.
14-day free trial. No credit card required.
The Reality
Running a cast of characters is not the same as running a sales team
Generic CRMs weren't built to think about costumes, character assignments, or Saturday afternoons packed with ten simultaneous parties.
Character and costume conflicts
You can't send the same princess to two parties on opposite sides of town, and you can't double-book a costume that's out for cleaning. Tracking this in a spreadsheet invites mistakes.
Matching the right performer to the right character
Not every performer plays every character equally well. Height, hair, voice work, and character training all matter when you're assigning Saturday's lineup.
Saturday is your whole business
Most bookings cluster on weekends. When ten parties are happening in one afternoon, a missed assignment or late confirmation is a parent's ruined birthday.
Repeat family bookings
Siblings age into new favorite characters, and loyal families rebook year after year. Losing that history when a spreadsheet gets overwritten costs you repeat revenue.
How GigFlow Helps
A character entertainment CRM built for costumes, casts, and Saturdays
Every feature is built around the way princess party and character companies actually operate, not adapted from a generic sales tool.
Staff & Performer Management
Track which performers play which characters, their costume sizes, and availability, so you always assign the right princess, prince, or superhero to the right party.
Character & Costume Tracking
Keep a record of every character and costume in your inventory alongside your roster, so you never send two performers dressed as the same princess to nearby events on the same day.
Event Booking & Calendar
See every party on one calendar with the assigned character, performer, and address, and convert a confirmed deal straight into a scheduled event.
Client Management
Store each family's booking history, favorite characters, and notes, so a repeat birthday booking takes two minutes instead of twenty questions.
Deals Pipeline
Track inquiries from party planners, venues, and parents through your pipeline, so requests during your busy season don't get lost in a shared inbox.
Invoicing & Payments
Send professional invoices for packages, add-ons, and deposits, then track payments automatically instead of chasing parents by text before the big day.
Frequently asked questions
Yes. Staff & Performer Management lets you record each performer's characters, costume details, and availability, so you can match the right person to every booking with confidence.
Yes. GigFlow is built around events, performers, and characters instead of generic sales contacts and deals, which is why entertainment companies use it as their character entertainment CRM instead of adapting spreadsheet-based sales software.
Yes. The Pro and Business plans support unlimited staff and performers, plus a performer portal where your cast can view assignments and update availability.
You embed a GigFlow booking form on your website. Submissions with event details, character preferences, and contact info go straight into your pipeline as a new lead.
Yes, every paid plan includes a 14-day free trial with no credit card required, and the Free plan is available indefinitely for smaller character companies.
Built for entertainment businesses like yours
Ready to stop double-booking your princesses?
Run your character entertainment company on GigFlow. Manage cast, costumes, and bookings in one place.